October 19, 2020

Appeal to an individual's desire to reduce the work they have to do by adopting a better data security mindset

Every individual has a range of tasks to be undertaken including tasks in Data Security.

Almost every individual I have ever met, reckons that this range of tasks is usually more than enough to keep them busy - and then some!

It is probably true to say that many of these tasks, including those related to Data Security, are capable of being reduced or even removed, where the initial arrangements are solid. For example, if an issue is unclearly defined, the obvious result will be: either a series of events that are incorrect (as people have chosen the wrong route) or a series of queries from people (trying to find out what the right approach should be). If the approach was correctly installed from the beginning, these subsidiary tasks would be far fewer or not exist at all.

So the concept here is that if the individuals are persuaded that they can reduce their daily workload by ensuring things are set up correctly in the first place, then they will be happier (because they have less tasks to complete). The usual concern is that this will take a huge push initially - and that that will detract from them carrying out other tasks in the meantime.

To deal with this, you need to make it clear that where they are focusing on an initial set up/re-establishment project, that they will be given the time and flexibility (and training/resources as needed) to undertake this competently.

After it has been completed, the individual will know that a) they have managed to reduce their own burden of avoidable tasks and b) they will have learnt far more about the importance of data security so be better prepared to handle other issues as they arise. Consequently, c) they will be able to focus on other areas of work that allow them to action tasks that help them (and the organisation within which they work) to make progress on their key goals.

This can be presented as "We know you have enough to do in your day to day life, so we are helping you in this area to avoid mistakes that will take time from you to sort out" - and thus be supportive of the individual, recognising their needs, their situation and their problems while at the same time improving their lot and thus the organisation as well.

This is one of a series of blogs on how to optimise your Data Security Controls by focusing on individual interests:

1) Introduction: Introduction to string of blogs on how to encourage individuals to take data security seriously and apply it with enthusiasm
2) Staff Benefits: How do you appeal to individuals to encourage them to adopt and develop the data security system requirements with enthusiasm.
3) Business Benefits: The Business benefits of getting good data security controls - as a contrast to the benefits accruing to the individuals involved.
4) Salary Impact: Some people may be influenced by money and be encouraged to learn more if this is reflected in the reward structure.
5) Work Reduction: Some individuals react to the idea that they will have less work to do if they set things up well in the first place - it certainly is true for data security.
6) Bonus Payments: Where money is a key driver, but a change in salary is not possible, maybe a bonus system can be used instead to enthuse people into learning more about data security.
7) Tailored Training: Some people react well to being offered additional or specialised training - possibly with additional side benefits - whatever it may take to enthuse them to absorb data security awareness.
8) Choice of Equipment: Some people may choose to improve their working environment and this can be a method to enthuse people about data security too.
9) Holidays: Some people enjoy time off - and the ability to earn some spare hours may be sufficient to enthuse people about data security enough to earn them.
10) Moral Compass: Some people are driven more by their moral compass than whether they are paid more money or have time off. These are key people in your organisation as they will help steer the straight and narrow path.

Your feedback and contributions would be welcome to help to hone these ideas for all to benefit from - please contact us via the https://www.securebusinessdata.co.uk/contact or call us on 0345 600 6975.

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