October 19, 2020

What are the Business day-to-day benefits of operating a Data Security System?

These are the benefits that the organisation or business gets from having a Data Security System in place.

These are separate from the benefits accruing to staff.

Organisational/Business Benefits

  • Reputation Preservation: a Data Security System enables the organisation/business to better control its data controls and data handling operations which will, in turn, make a data breach far less likely and thereby enhance or preserve the reputation of the organisation/business. As this reputation is what drives customer trust, staff support and bank/shareholder stress levels, it is something to be cherished and maintained wherever possible.
  • Longer Term Cost Benefits: better controls over data and data handling will ensure that staff will be more highly trained, systems are tighter and less liable to failure, and costly mistakes are avoided. Over time this will be reflected in interactions with customers, historic results and even improved bottom line from reduced staff turnover and reduced unexpected costs.
  • Efficient Management: part of having good controls over your data is to ensure that data that you don't need any more and/or programmes that you don't use any more, are removed (in the appropriate way). This, in turn, ensures that your systems are tight, efficient and easier to manage - saving stress, time and costs.
  • Chance to Enhance the Abilities of your Staff: as the staff learn about the proper ways to manage the data flows, to handle data input and data requests etc, they improve their capabilities. This is beneficial to them as it makes them more use to the organisation so makes them feel more secure. It is beneficial to the organisation/business as it will reflect in how they communicate with clients and react when things go wrong. Both these scenarios can have dramatic impact on the bottom line.
  • Catch Staff Doing Things Right: any organisation/business needs to be able to prove that their staff are good at their job and reward them for it. Catching your staff doing things right is a key part of any audit and very definitely the way to best draw people into making the changes needed to develop the business/organisation further.

This is one of a series of blogs on how to optimise your Data Security Controls by focusing on individual interests:

1) Introduction: Introduction to string of blogs on how to encourage individuals to take data security seriously and apply it with enthusiasm
2) Staff Benefits: How do you appeal to individuals to encourage them to adopt and develop the data security system requirements with enthusiasm.
3) Business Benefits: The Business benefits of getting good data security controls - as a contrast to the benefits accruing to the individuals involved.
4) Salary Impact: Some people may be influenced by money and be encouraged to learn more if this is reflected in the reward structure.
5) Work Reduction: Some individuals react to the idea that they will have less work to do if they set things up well in the first place - it certainly is true for data security.
6) Bonus Payments: Where money is a key driver, but a change in salary is not possible, maybe a bonus system can be used instead to enthuse people into learning more about data security.
7) Tailored Training: Some people react well to being offered additional or specialised training - possibly with additional side benefits - whatever it may take to enthuse them to absorb data security awareness.
8) Choice of Equipment: Some people may choose to improve their working environment and this can be a method to enthuse people about data security too.
9) Holidays: Some people enjoy time off - and the ability to earn some spare hours may be sufficient to enthuse people about data security enough to earn them.
10) Moral Compass: Some people are driven more by their moral compass than whether they are paid more money or have time off. These are key people in your organisation as they will help steer the straight and narrow path.

Your feedback and contributions would be welcome to help to hone these ideas for all to benefit from - please contact us via the https://securebusinessdata.co.uk/contact or call us on 0345 600 6975.

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